As a supplier or service provider to Capitalflow, we collect your personal data directly when you interact with us via telephone, email, post and/or person (e.g. meetings, events, conferences, etc.). We may also collect personal data from third party sources, examples of which include

• From publicly available information. For example, from company registers (including the Companies Registration Office), press publications, trade directories and online search engines and related results.
• Introducers or common business associates who may pass on your details to us;
• Third parties who provide services to you (e.g. your representatives, advisors, delivery drivers, etc.);
• Our banking providers, in relation to transactions with you;

 

Our relationship with you as a supplier is a business to business relationship and the personal data processed are limited to what is necessary to establish a relationship with you and obtain your services, including:

• IDENTITY DATA, including:
  • your first name, surname, salutation, business name;
  • photographic and other identification documents (brokers and intermediaries only);
  • photographic identification, where you provide consent for us to feature your photo and/or video imagery for marketing purposes;
• CONTACT DATA, including your email address, business address, personal address, billing address, telephone number(s);
• OCCUPATIONAL, including;
  • information about your past/current clients, past/current projects and any other information that may be considered by us when assessing your suitability to provide a service; and
  • relevant insurance and/or health and safety details where required.
• FINANCIAL, including bank account details and VAT or other relevant tax details to facilitate transactions with you, as well as your transactional and account history with Capitalflow;

 

We will only process your personal data where it is lawful and necessary to do so.   Typically, your personal data are processed for the purpose of entering into and performing a contract with you as a supplier to Capitalflow, including when we:

• Make an inquiry to purchase a product or service from you;
• Avail of the products and/or services from you as a supplier;
• Transact with you and make payments to you pursuant to the contract;
• Establish, exercise or defend legal claims in relation to the contract;
• Correspond with you throughout the relationship.

  Your personal data  may also be used:

• To enable us to comply with our legal, statutory and regulatory obligations. For example, your personal data may be included in our returns to the Revenue Commissioners in complying with taxation law, as part of the preparation and audit of financial statements in compliance with company law and for compliance with legally binding requests from regulatory bodies, law enforcement agencies, the courts or otherwise;
• To manage our everyday business needs in line with our legitimate interests, such as accounting, complaint management, troubleshooting, technical support, protection of our assets and information, and fraud prevention.
• To inform potential and/or current Capitalflow clients that you are a supplier. This will be in limited circumstances and your explicit consent will be sought before it occurs.

 

We do not share your personal data with third parties unless it is necessary. Sharing occurs with a limited set of individuals and organisations and in limited circumstances. Examples of when sharing may occur and the third parties to whom we share your personal data are as follows:

• To third parties who are providing services to us to enable us to manage the relationship with you. For example, our software providers, our IT support providers, our professional advisors and our financial statement auditors. Where we enter into agreements with third parties to process your personal data on our behalf, we will ensure that appropriate contractual protections are in place to protect the security of the data
• To our bank when we are transacting with you;
• To statutory, regulatory, government or law enforcement bodies as required by law;
• To our clients and prospective clients where you have provided us with consent to do so; and
• To our business partners where you have provided us with consent to do (for example, where you have been introduced to us by one of our business partners and we seek your consent to inform the business partner that you made contact with us).
• To third parties in connection with a sale or purchase of assets by us;
• To our funders as part of our credit management processes and funding processes;
• To anyone to whom we transfer or may transfer our rights and duties in respect of loans, products or services provided by us;
• To anyone to whom we may potentially or actually transfer any loan, product or service provided by us or to anyone in connection with a potential or actual secured financing, securitisation or other funding arrangement;

   

We gather your personal data indirectly from third parties, including:

1. the Corporate Customer;
2. Representatives, intermediaries or brokers acting on behalf of the Corporate Customer;
3. Third parties who provide services to the Corporate Customer (e.g. asset valuers, legal advisors, receivers, etc.) and who are authorised representatives of the Corporate Customer;
4. Third parties who provide services to us (e.g. asset valuers).

On rare occasions, we may also gather your personal data directly in the event that we need to interact directly with you as part of the performance of our contract with the Corporate Customer.

The personal data we use for the business to business relationship with the Corporate Customer is limited to details about the tenancy and includes:

• IDENTITY DATA, including your

1. first name, surname, salutation;
2. signature on signed documents (e.g. lease agreement);

• CONTACT DATA including the address of the let unit within the Secured Property and any other contact data that may be included in the lease agreement (e.g. telephone number, email address, etc.);
• OCCUPATIONAL DATA that may be included in the lease agreement, including the name of your employer and your job title;
• TENANCY DATA, which may include rent, lease term, the lease agreement and all related lease terms or amendments.

 

We will only process your personal data where it is lawful and necessary to do so, including

• Our legitimate interests to identify new business opportunities, develop enquiries, generate new business leads and develop a business relationship with the Corporate Customer;
• For the purpose of taking steps to enter into and perform a contract with the Corporate Customer;
• To enable us to comply with our legal, statutory and regulatory obligations.
• To manage our everyday business needs in line with our legitimate interests, such as customer service, accounting, complaint management, troubleshooting, technical support, fraud prevention, protection of our assets and information, and fraud prevention.
• Establish, exercise or defend legal claims;

 

We do not share your personal data with third parties unless it is necessary. Sharing occurs with a limited set of individuals and organisations and in limited circumstances. Examples of when sharing may occur and the third parties to whom we share your personal data are as follows:

• To authorised representatives, brokers, intermediaries and to third parties providing services to the Corporate Customer;
• To third parties who are providing services to us to enable us to manage the relationship with the Corporate For example, our software providers, our IT support providers, our professional advisors and our financial statement auditors. Where we enter into agreements with third parties to process your personal data on our behalf, we will ensure that appropriate contractual protections are in place to protect the security of the data;
• To statutory, regulatory, government or law enforcement bodies as required by law;
• To third parties in connection with a sale or purchase of assets by us;
• To our funders as part of our credit management processes and funding processes;
• To anyone to whom we transfer or may transfer our rights and duties in respect of loans, products or services provided by us;
• To anyone to whom we may potentially or actually transfer any loan, product or service provided by us or to anyone in connection with a potential or actual secured financing, securitisation or other funding arrangement;